Treasurer Workshop & Sourcing Sponsors
Treasurer Workshop
Mandatory for Treasurers and Presidents.
Optional for Vice President & Secretary who may assist with the treasurer role during absences or in peak times.
Being in charge of club finances is a serious role. Accurately recording club's financials records on a regular basis is a very important for the club's financial health and success. When records are up-to-date, Treasurers can provide the club's financial status at Club Committee Meetings where decisions are made to spend club funds such as running events, purchasing merchandise etc.
Clubs and its officers must ensure its financial activity throughout the year is correctly recorded in your TidyHQ finances module. Financial records must demonstrate appropriate use of funds and management of the club’s finances, and must align with the club’s bank balance and transaction history.
Delivered by professional staff within the Guild's Club Support team, Luke. Topics include:
- Finances in TidyHQ
- Your Responsibilities & Accountability
- Budgeting & Reporting
- Recording income & expenses
- Generating Invoices
- Government legislation requirements for Not-for-profits.
- and more.....
Sourcing Sponsors
How can managing your finances, grants and funding sources not be reactive, but proactive? This workshop will allow leaders to maximise the value delivered to their students, support innovative ideas coming to life while meeting financial requirements necessary for the long term success of the student group. You will learn how to:
- Identify sources of funding available at your university
- Describe what is required to meet the funding/grant requirements and where to access necessary application forms/processes
- Build a budget for an event and the year ahead
- Identify potential costs for their group over the calendar year
- Diversify income sources to maximise value delivered to students
Delivered by Josh Farr - Campus Consultancy. Learn more about Josh and his history leading his own club in 2013 and delivering training to University clubs across Australia.
ATO Reporting Obligations for Clubs
Update from the ATO
Please ensure that your entire executive committee understands the upcoming changes that will affect all clubs.
Clubs must keep up-to-date with the Guild's communications for instructions which will be sent via email and updated here:
- Notice 2: 16 August 2024. Clubs will be exempt from ATO reporting requirements and paying tax providing that they are ‘sub-entities’ of the Guild. The Guild Council is supporting an approach that will require a small number of changes to club governing documents so that clubs qualify as sub-entities of the Guild. At the same time, there is an opportunity to improve financial governance to benefit clubs and their members.
- Notice 1: 27 June 2024. This notice is for context only and instructions within are no longer required to be followed. At the time of this notice, the Australian Taxation Office advised that university clubs have been incorrectly reporting as being exempt from income tax. This would have affected the majority of Curtin clubs. A notice was sent to clubs with information and advice to avoid lodging reports with the ATO while the Guild investigated.
Consent & Sexual Safety
Sexual harassment and sexual assault are unacceptable. The Curtin Student Guild is committed to fostering safe, respectful, consensual and enjoyable campus club culture.
Reporting sexual assault and harassment
Curtin's support services and reporting process for incidents of sexual assault and/or sexual harassment can be accessed here.
Responding to disclosures of sexual assault course
This free course developed by the Sexual Assault Resource Centre WA (SARC) aims to increase knowledge and understanding about sexual assault issues and to increase people's ability to effectively respond to disclosures of sexual assault from adolescents and adults. All club committee members are encouraged to complete this course if they feel safe to respond to disclosures of this nature.
When you register for this free course:
- Login as a guest
- Enter the guest code: WNHSrdsa_19
- Remember to take a screenshot of your completion certificate & send to clubs@guild.curtin.edu.au
The Guild will require a SARC trained committee member to be working any event your club plans to run that involves alcohol, is off-campus, or involves overnight stays such as club retreats and camps. The Club Support team will advise your club if this is required when we are assessing your event application. We will also assist in building a risk assessment that your club will be required to follow.
All club committee members are encouraged to complete this course if they feel safe to respond to disclosures of this nature.
Safe Spaces and Grievance Processes
When members join a club, they agree to adhere to the club's rules, the safe spaces agreement, its constitution and the Guild & Curtin University's values. Members should also be aware of options to discuss grievances, report issues and complaints.
The Safe Spaces Agreement
Clubs should display this poster at their events, online or within email communications when a reminder is necessary.
Club memberships, clubs must include Terms and Conditions in your club membership sign-up forms to request that each new member agrees to accept The Safe Spaces Agreement in order to receive full club membership. This will assist club's to confidently address issues on the spot should a member fail to adhere to the rules.
Rules regarding the editing of this agreement are as follows:
- No items may be removed.
- The club may add items. This will require Guild approval before it can be used and copy of the original must be referred to until approval is issued. Please email the Club Support Team with a copy showing your additions.
- The club can add their logo to the right of the Guild logo.
The Safe Spaces Agreement - Editable version
The Safe Spaces Agreement - Ready to use
Grievance Process & Reporting Complaints
Members can refer to this process when dealing with club grievances, complaints and issues. This is also referred to in The Safe Spaces Agreement that should be presented to all members upon signing-up.
Incident Reporting Process for Club Officers
Safety and wellbeing are at the forefront of all Guild club events, with the Guild’s club event policies and procedures focused on supporting clubs to deliver events that are as safe as possible. Unfortunately, accidents and incidents can, and do, still happen. It is crucial that incidents are reported as soon as possible when they occur, in order to ensure the appropriate support is provided and the relevant personnel are notified.
Should a serious incident or emergency occur at a club event or during club activities (whether on campus or off campus), please refer to the below reporting process:
- Report the incident immediately to Curtin’s Safer Community Team – (08) 9266 4444. This is a 24/7 service.
- The Safer Community Team will:
- alert relevant internal Curtin and Guild personnel,
- refer you to additional services as appropriate, and
- guide you through any immediate actions required.
- Where applicable, additional support, action items, and/or any further investigation will be provided and/or carried out in the days and weeks following the incident.
- If you need further support during office hours (Mon-Fri 9am-4pm) please call Guild Reception – (08) 9266 2900 or email clubs@guild.curtin.edu.au
Clubs & Societies Committee Meetings
The Guild Council voted to cancel these meetings effective from 1st December 2022. From 2023 onwards, the Club Support Team will focus their time towards tailored workshops, more in-person club assistance and are still open for suggestions, email them now on clubs@guild.curtin.edu.au