Equipment & Asset Tracking
Clubs should keep track of their assets and equipment.
This template will assist you to track the location, number of items, value and condition of your belongings. For best practice, consider using an online google sheet so your committee can update it regularly - especially if you have a lot of event equipment that is constanly on the move.
CONSENT AND SEXUAL SAFETY
Sexual harassment and sexual assault are unacceptable. The Curtin Student Guild is committed to fostering safe, respectful, consensual and enjoyable campus club culture.
Reporting sexual assault and harassment
Curtin's support services and reporting process for incidents of sexual assault and/or sexual harassment can be accessed here.
Responding to disclosures of sexual assault course
This course is developed by the Sexual Assault Resource Centre WA (SARC) and aims to increase knowledge and understanding about sexual assault issues and to improve your ability to effectively respond to disclosures of sexual assault from adolescents and adults. All club committee members are encouraged to complete this course if they feel safe to respond to disclosures of this nature.
The free online course can take 2 hours to complete and will issue a certificate upon completion:
- Register online to receive a password.
- Access the course with your password.
- Once complete, remember to take a screenshot of your completion certificate & send it to clubs@guild.curtin.edu.au.
The Guild will require a SARC trained committee member to be working any event your club plans to run that involves alcohol, is off-campus, or involves overnight stays such as club retreats and camps. The Club Support team will advise your club if this is required when we are assessing your event application.
All club committee members are encouraged to complete this course if they feel safe to respond to disclosures of this nature.
All clubs are required to complete a Risk Assessment / Risk Management Plan for high-risk club events. Here's an example template covering risk measures relating to assault.
SAFE SPACES AND GRIEVANCE PROCESSES
When members join a club, they agree to adhere to the club's rules, the safe spaces agreement, its constitution and the Guild & Curtin University's values. Members should also be aware of options to discuss grievances, report issues and complaints.
The Safe Spaces Agreement
Clubs should display this poster at their events, online or within email communications when a reminder is necessary.
Club memberships, clubs must include Terms and Conditions in your club membership sign-up forms to request that each new member agrees to accept The Safe Spaces Agreement in order to receive full club membership. This will assist club's to confidently address issues on the spot should a member fail to adhere to the rules.
Rules regarding the editing of this agreement are as follows:
- No items may be removed.
- The club may add items. This will require Guild approval before it can be used and copy of the original must be referred to until approval is issued. Please email the Club Support Team with a copy showing your additions.
- The club can add their logo to the right of the Guild logo.
The Safe Spaces Agreement - Editable version
The Safe Spaces Agreement - Ready to use
Grievance Process & Reporting Complaints
Members can refer to this process when dealing with club grievances, complaints and issues. This is also referred to in The Safe Spaces Agreement that should be presented to all members upon signing-up.
INCIDENT REPORTING PROCESS FOR CLUB OFFICERS
Safety and wellbeing are at the forefront of all Guild club events, with the Guild’s club event policies and procedures focused on supporting clubs to deliver events that are as safe as possible. Unfortunately, accidents and incidents can, and do, still happen. It is crucial that incidents are reported as soon as possible when they occur, in order to ensure the appropriate support is provided and the relevant personnel are notified.
Should a serious incident or emergency occur at a club event or during club activities (whether on campus or off campus), please refer to the below reporting process:
- Report the incident immediately to Curtin’s Safer Community Team – (08) 9266 4444. This is a 24/7 service.
- The Safer Community Team will:
- alert relevant internal Curtin and Guild personnel,
- refer you to additional services as appropriate, and
- guide you through any immediate actions required.
- Where applicable, additional support, action items, and/or any further investigation will be provided and/or carried out in the days and weeks following the incident.
- If you need further support during office hours (Mon-Fri 9am-4pm) please call Guild Reception – (08) 9266 2900 or email clubs@guild.curtin.edu.au