Club Training

CLUB TRAINING

Training plays a huge role in introducing club office bearers to the mandatory processes for Guild-affiliated clubs in order to effectively run your club.

MANDATORY

Induction for Club Committees 2024

Mandatory for all 2024 Club Executive Committee Members.

In order to boost clubs into 2024, we will take you through some mandatory processes for Guild-affiliated clubs. The workshop will also provide club officers with the tools, skills, confidence and knowledge to successfully run their club, engage their members and manage your club administration effectively.

Club Induction

Delivered by the professional staff within the Club Support team. Topics include:

Club Governance - Guild Requirements & TidyHQ,
Club Anatomy - Committee Roles & Responsibilities,
Club Meeting Procedures.
Strategic Planning.
Financial Management Basics for the entire committee.
Strategic Planning.

Who Should complete the induction?

Your Executive Committee, the President, VP, Secretary & Treasurer at a minimum. If you have any other core committee members who are heavily involved, please request their participation.

View Workshop & Resources

Financial Management

Treasurer Workshop

Mandatory for Treasurers and Presidents.
Optional for Vice President & Secretary who may assist with the treasurer role during absences or in peak times.

Being in charge of club finances is a serious role. Accurately recording club's financials records on a regular basis is a very important for the club's financial health and success. When records are up-to-date, Treasurers can provide the club's financial status at Club Committee Meetings where decisions are made to spend club funds such as running events, purchasing merchandise etc.

Clubs and its officers must ensure its financial activity throughout the year is correctly recorded in your TidyHQ finances module. Financial records must demonstrate appropriate use of funds and management of the club’s finances, and must align with the club’s bank balance and transaction history.

Delivered by professional staff within the Guild's Club Support team, Luke. Topics include:

Finances in TidyHQ
Your Responsibilities & Accountability
Budgeting & Reporting
Recording income & expenses
Generating Invoices
Government legislation requirements for Not-for-profits.
and more.....

Sourcing Sponsors

How can managing your finances, grants and funding sources not be reactive, but proactive? This workshop will allow leaders to maximise the value delivered to their students, support innovative ideas coming to life while meeting financial requirements necessary for the long term success of the student group. You will learn how to:

Identify sources of funding available at your university
Describe what is required to meet the funding/grant requirements and where to access necessary application forms/processes
Build a budget for an event and the year ahead
Identify potential costs for their group over the calendar year
Diversify income sources to maximise value delivered to students

Delivered by Josh Farr - Campus Consultancy. Learn more about Josh and his history leading his own club in 2013 and delivering training to University clubs across Australia.

View Workshops

TidyHQ Requirements

TidyHQ is a dynamic platform that will make it quick and easy for all Guild-registered clubs to:

Manage your memberships
Keep in touch with your contacts
Have visibility over the financial health of your organisation
Coordinate events
Run your meetings
Track the actions assigned to each committee member
Sell merchandise or fundraising items

Use of TidyHQ is compulsory for all Guild clubs to receive a confirmed registration status and retain access to club perks.

Getting Started
Each club’s previous committee should provide the newly elected committee with admin access upon election. You should receive an automated email via TidyHQ inviting you to activate your account. Simply click through the link in your activation email to get started! Please contact clubs@guild.curtin.edu.au if you require your activation email to be re-sent.

Mandatory Usage

The following apps within the platform are compulsory to use in order to maintain Guild affiliation. The apps must be kept up-to-date:

Contacts: Committee Contacts Lists. These must always include full name, student ID, phone, email, pronouns & preferred names at the minimum.
Committee Contact Lists: All committee members must be assigned a role within the platform and provided with admin access.
Meetings: This is only mandatory for AGM's, General Meetings and SGM's. Optional use for committee meetings but it is recommendedd for good house keeping in order to avoid lost data during handovers year-to-year.
Finances: All income, expenses, petty cash, assetss, bank statements, receipts, Bank Account and ABN must be recorded here. Training is provided, please refer to the Finances and Treasurer Training Workshops.
Memberships: Memberships must only be taken via your TidyHQ only. No external sign-up forms are permitted. Cash and Guild Club voucher payment options can also be available via TidyHQ memberships and the Guild Club Support Team will provide instructions on how to set this up prior to Guild O-Day via a TidyHQ Project with task instructions. Please follow-up if you do not receive this.
Web Pages: Your Club objectives and description, membership information, a safe sapces agreement, the club's consitution and club contact details must be live at all times.
Guild Assigned Projects: Projects are assigned to clubs for mandatory administrative updates. For example, each year, clubs are required to renew their affiliation with the Guild to remain active as per the Guild Club Renewals Policy. A renewal project with accompanying task instructions will be sent to all club TidyHQ accounts by no later than the 15 October along with a deadline and without successful completion, the club's registration will expire. Other projects may be issued throughout the year if specific task instuctions and processes are are required to be followed. An example of this may be if a club contacted the Club Support Team to advise them that they wish to change club bank accounts or develop/amend a custom constitutions, a project with task instructions may be issued.

TidyHQ Resource Library

Event Management Workshop 2024

Recommended for those involved in event planning, delivery and budgets.

This workshop covers event objectives, target markets, resources, budgets, venues, entertainment, stakeholder engagement, committee task delegations, risk management and how to plan an event.

This session was delivered in 2024 by the Guild's Club's Officer, Shelley. Shelley has a wealth of knowledge and experience in a planning and delivering a wide variety of events and will help you navigate the challenges of events at any scale.

For event assistance, please contact the Club Support Team any time via phone or email & should we require a meeting for high impact events, we can assist and provide guidence accourdingly as the rest of the team also have extensive event planning and delivery experience.

2024 Presentation & Resources

RECOMMENDED (WATCH OR COMPLETE IN YOUR OWN TIME)

Responding to disclosures of sexual assault course

Recommended for all executive committee members, specifically those running major events, camps and events with alcohol

The Curtin Student Guild is committed to ensuring safe, consensual and enjoyable campus club culture.
Please read the Guild's Consent & Sexual Safety Guidelines for Clubs for further information.

Responding to disclosures of sexual assault course
This free course developed by the Sexual Assault Resource Centre WA (SARC) aims to increase knowledge and understanding about sexual assault issues and to increase people's ability to effectively respond to disclosures of sexual assault from adolescents and adults.

When you register for this free course:

Look for the SARC course under the "recommended packages" heading,
Login as a guest using the guest code
Remember to take a screenshot of your completions certificate & send to clubs@guild.curtin.edu.au

All club committee members are encouraged to complete this course if they feel safe to respond to disclosures of this nature.

The Guild will require a SARC trained committee member to be working any event's your club plan to run that involve alcohol, are off-campus or incvolve overnight stays such as club retreats and camps. The club Support team will advise club's if this is required when they receive your event application.

Student Engagement & Innovation Workshop

Recommended for all committee members, not just the core four

This workshop is designed to map out the student journey and allow leaders to maximise the value they deliver to their students. Leaders will explore design thinking to identify what students are aiming to achieve and where they can solve student problems from first principles, inspired by entrepreneurial frameworks.

You will learn how to:

Understand the role of design thinking in adding value to student members
Identify various student segments within their student group
Identify student ambitions and challenges
Ideate innovative solutions to these ambitions and challenges
Answer the Big 5 Questions of 2021 for student engagement

Held Friday 9 April 2021 online via Zoom.

Delivered by Josh Farr - Campus Consultancy. Learn more about Josh and his history leading his own club in 2013 and delivering training to University clubs across Australia.

Video Available Soon

Volunteer & Team Management Workshop

Recommended for all committee members, not just the core four.

How do you stay motivated and where does motivation come from? This workshop will teach you about the six intrinsic drivers of motivation, self-assess where you are performing at your best and develop an action plan to feel better and stay on track over the year ahead.

In this workshop you will learn how to:

Describe the 4-stages of team formation: Forming, Storming, Norming and Performing (Dr Bruce Tuckman);
Describe the 6-drivers of motivation;
Assess their personal motivation hierarchy across the 6-drivers of motivation;
Understand and empathize with the needs of volunteers and peers;
Motivate individuals and teams by applying actions from each of the 6-drivers.

Download resources from this workshop here!

Delivered by Josh Farr - Campus Consultancy. Learn more about Josh and his history leading his own club in 2013 and delivering training to University clubs across Australia.

View Presentation

Succession Planning Workshop

Recommended for all committee members, not just the core four.

Succession planning is a process for identifying and developing new leaders who can replace old leaders when they leave or retire. Succession planning increases the availability of experienced and capable committee members that are prepared to assume these roles as they become available.

In this workshop you will learn:

The six intrinsic drivers of motivation;
Self-assess where you are performing at your best and develop an action plan to feel better and stay on year ahead;
Identify the 3-stages of succession planning;
Apply the desire-performance matrix to assess internal leadership potential within your student group;
Explore the 4-M's of leadership development;
Create a leadership value proposition for new leaders;
Complete a succession planning template for committee development and role passover.

Delivered by Josh Farr - Campus Consultancy. Learn more about Josh and his history leading his own club in 2013 and delivering training to University clubs across Australia.

View Presentation

Film & Editing Workshop

This workshop will show you how to use film for digital engagement purposes using your mobile and apps.

Arun Raj from the Digital Student Engagement team at Curtin walks you through how to make an engaging video with real life examples. With over a decade of experience in both the corporate and creative space, Arun is well versed in best practice with content creation and will walk you through the steps and questions you should ask yourself before and while you’re creating content for your audience.

Resources referred to in the workshop:

Premier Pro tutorial video - For beginners
Motion graphicstemplates for Adobe Pro - Want to add some motion graphics to your videos — without After Effects?
YouTube audio library - Browse and download free music for your project
Bitly - Build and protect your brand using powerful, recognizable short links
Any issues, contact Curtin's Service desk on (08) 9266 9000
Lumen5 - Free video creator for content marketing
techradar. HitFilm Express - Create your own filmic masterpiece with this free video creation software
techradar. Lightworks - This powerful editing suite will help you create stunning videos, and it's free for home users

View Presentation

'Skills for Success' Workshops 2024

Brought to you by Curtin's leadership team, the following sessions are highly recommended for club committee members.

Leadership 101, Online: 5 March, On-campus: 6 March
Goals Toolkit, Online: 26 March, On-campus: 27 March
Teamwork, Online: 9 April, On-campus: 10 April
Constructive Conflict, Online: 16 April, On-campus: 17 April Highly recommended for all club committee members who did not atttend the Guild Leadership Workshop in 2024.
Effective Networking, Online: 14 May, On-campus: 15 May

These workshops are open to all students and would highly benefit club leaders. Students can attend one or as many of the workshops throughout the semester.

Find Out More and RSVP

Resources

If you have a great resource that's not on our list, email clubs@guild.curtin.edu.au so we can add it!

Team Management and Communication

Trello - Make checklists, tag team members and collaborate on projects.
Slack - Channel-based messaging platform to communication with your team.
Group Map - Online brainstorming and group decision-making tool.
Discord - Talk over voice, video, and text with your team.
Zoom - Free video conferencing.
Skype - Free online calls, messaging, affordable international calling to mobiles or landlines and instant online meetings on Skype.

Support

Reachout.com – Support site for under-25s, lots of good advice including psychological support.
EmployABILITY - Resources on managing stress, developing resilience, unpacking feedback and critical reflection. These are all very useful for students who are working from home.

Presentations

Canva - Easy to use graphic design platform, used to create social media graphics, presentations, posters, documents and other visual content.
Flipsnack - Digital flipbook maker for stunning magazines. Create, share and embed online magazines, transforming your PDFs into online flipping books.
Easelly - A simple web tool that empowers anyone to create and share powerful infographics, posters with no design experience needed!
Piktochart - Create beautiful infographics, reports, posters, presentations and flyers easily with absolutely no design experience
Visme - infographics, charts, icons

If there is something you'd like to see offered, please email the Club Support Team on clubs@guild.curtin.edu.au or submit a feedback form.