CLUB RENEWAL
All clubs are required to renew annually with the Guild. To stay affiliated for 2025 and continue operating as a club at Curtin, you must complete a series of renewal tasks.
Why Renew?
The renewals period will open each year on 15 October and close 15 February of the following year. All Guild registered clubs, excluding new clubs (defined as those who have successfully registered with the Guild for the first time in the same calendar year in which a renewal period opens), are required to complete annual renewal tasks in order to retain their registration with the Guild for the following year.
There are a bunch of benefits for renewing, such as:
- Maintain access to club perks such as grants, multiple free function packs, free BBQ's, access to venue bookings, public liability coverage, promotion and major event assistance, free equipment loans and more.
- Receive invites to major Guild events such as O-Day & Club Carnival where you'll sign up most of your members.
- Continue using "Curtin" in your club name.
- Access to major event, support, guidance and advice from an experienced team.
- Receive Curtin Extra recognition.
Club Renewals are only for already established Guild clubs.
If you’re looking to start a new club, please submit an expression of interest instead.
START YOUR RENEWAL
To stay affiliated for 2024 and continue operating as a club, you must successfully complete a Renewal Project. Club Renewals are only for already established Guild clubs.
-
Get admin access to TidyHQ
You must ensure you have admin access to your club's TidyHQ account. If you do not yet have admin access to your TidyHQ account, please request this from your outgoing committee. If you have no luck, please then email clubs@guild.curtin.edu.au to request that your activation emails be reissued.
-
Login to TidyHQ, go to the "Projects" menu item & complete the "Renewal Project".
Deadline
A club that fails to successfully complete its renewal tasks by 15 February:
- will not be permitted to have any presence within orientation proceedings, including a stall at O-Day.
- will cease to be eligible for Guild club entitlements until such time as it completes its renewal tasks successfully.
- may not be permitted to run activities, events or take new memberships.
- will have their club listing on the Guild website deactivated.
- may be subject to further actions as per the Club Escalation Policy.
Missed the deadline or have issues with renewal tasks? Please reach out to clubs@guild.curtin.edu.au to talk through your options.