Sponsorship Grant Terms & Conditions
The Guild offer clubs $1500 in funding for 2023 toward events (on or off-campus), activities, promotional material, projects, merchandise, signage & more.
- Maximum grant value of $1500 per club, while funds last & only available until total grant allocation has been reached.
- Grant is cumulative / progressive, and need not be claimed in a single lump sum.
- Minimum amount to be requested is $100 per application.
- Funding must be tied to a specific significant event or project, OR, if for equipment, the club must demonstrate that such equipment is directly linked to the club’s core objectives, and will be regularly accessible by the majority of the club’s members.
- if funding is tied to an event, it must be Guild approved following the event application process.
- Each separate event / project / proposal requires a separate grant application.
- Funding is not available for use on minor or incidental costs, nor is it a guaranteed annual allocation of funds available to every club.
- The event, activity, project, program, or equipment toward which the funding will be applied must be of benefit to the wider club membership base, and must be in keeping with club’s core objectives.
Ineligible Sponsorship Expenditure Requests
- Events, campaigns, and promotional items related to political parties
- Conference registration fees
- Petty cash / incidental expenses
- Accommodation or flights
- Camps or retreats
- Gifts for presenters or guests (this does not include formal presenter fees / contracts)
Please note that clubs are welcome to self-fund the aforementioned expenses, should they deem them important or necessary to the club’s objectives. The Clubs Officer can provide further advice and recommendations in this regard.
Additional Expenditure Restrictions
- Purchase of any item of equipment valued at $500 or more qualifies as a significant asset purchase. All significant assets purchased with Guild sponsorship funding will be recorded on the Guild’s central club database, and must also be recorded on the club’s own asset registry.
- Should a club’s registration lapse / expire and fail to be renewed prior to the Semester One census date of any given year, all club assets must be returned to the Guild immediately.
- All grants require submission of a grant acquittal; post-event or post-purchase. This must be submitted before the end of the semester in which the grant was initially sought, and must include:
- Attendance list (for events)
- Written evaluation
Failure to properly acquit grant before the end of the relevant semester will result in that club’s access to further grants in that year, or the following year, being removed.