CLUB GRANTS AND PERKS
There are a bunch of awesome grants and funding available to you as a Guild-registered club!
CLUB FUNCTION PACKS AND BBQS
In 2024, new packs have been designed to suit all clubs. We've got various sized barbeque packs, a new catering menu, specialised options for professional or social events & various event activation packages to be held in the Tav or takeaway.
Before booking, check out the Function Pack Menu.
If you're considering a BBQ pack, carefully consider which location you'd like to book below.
Guild BBQ - 106F (recommended)
This area is highly recommended due to heavy foot traffic, ease of set-up and the following:
- Guild-controlled area means instant bookings can be made
- Close proximity to the Guild precinct where equipment is stored.
- Closer access to the kitchen for clean-up.
- Booking Notice Requirement:Choose a date at least one week head of time for food orders.
Curtin's BBQ - 215 or 303
You will need to factor in more time and more people to assist to:
- Collect BBQ equipment, trestle tables, safety gear & utensils from Guild reception & travel across campus to your destination.
- Collect your food order from the kitchen on the way.
- Clean your equipment & utensils in the 106D student kitchen on the way back.
- Return your equipment to Guild Reception at 106F.
- Booking Notice Requirement:Two weeks to allow for food order confirmation & Curtin to approve the BBQ booking.
GRANTS
Guild-affiliated clubs may apply for funding to help improve the club experience for their members and the broader Curtin student community.
The Guild offers clubs up to $1500 in funding for 2024 toward events (on or off-campus*), activities, promotional material, projects, merchandise, signage & more. The University has awarded the Guild additional funds to allocate up to an additional $400 per club for club events on campus (while funds last). Both these funds can be applied for using the club grant application form linked below.
To determine your eligibility and help guide you in completing this application, please refer to the application form below & the Clubs Charter.
Note that clubs who are booking events or making purchases prior to this grant being approved, with the hopes of being reimbursed for their costs post-event or post-purchase, must be prepared to cover their costs in full should their grant not be approved. Clubs should apply for funding well in advance, and await approval prior to making any purchases or bookings, if the club is unable to cover these costs without grant funding.
*Please note that off-campus event criteria has changed for 2024: Club Grants will only be approved for off-campus events with provided evidence that the event could not be held on campus.
POST-GRANT ACQUITTAL
All grants require a submission of a grant acquittal, post-event or post-purchase and will require the following info:
- Attendance numbers
- Event/s summary & photos
- Promotional material used
- Proof of purchase showing final actual event spend (i.e. receipts / invoices)
- Each separate event requires a separate acquittal
CLUB VOUCHERS
Two $5 club vouchers are available for all Curtin students to collect from the Guild and can be used to score a discount when joining your club.
How do students obtain the club vouchers?
Instruct your potential members to:
- Visit a Guild booth around campus (during O-Week) or Guild Reception (after O-week) with their student ID to receive two club vouchers.
If students also want Guild discounts at Guild Cafes, The Lab, The Tav and Gmart, then you can advise them that they can activate their discount in their own time.
How does it work?
Funds will be transferred directly into your club bank account within 1 - 3 weeks from receiving the vouchers. We'll reimburse you $5 for each voucher you return to us, straight into your club bank account.
*Please note that we will use the bank account you have listed in TidyHQ upon affiliation/renewal, so make sure you update this if anything has changed AND send us an alert that it has been updated. If you've listed the wrong bank details, we are unable to reissue any lost funds.
How do you get paid?
STEP 1
Put the completed club vouchers in an envelope.
Each voucher must be clearly labelled with your club name and a student ID.
STEP 2
Submit the envelope containing your vouchers either by post or in-person:
- Post: Address the letter to Clubs Officer, Curtin Student Guild, Building 106F Curtin University, Bentley 6102 WA.
- In-person: Deliver your envelope to Guild Reception (Building 106F) between Monday to Friday, 9am - 4pm (excluding public holidays).
STEP 3
Submit an online lodgement form so that we know it's on the way or has been dropped-off. This is your lodgement receipt.
FREE EQUIPMENT HIRE
Clubs are able to loan Guild-owned equipment free of charge for use on campus!
CLUB STORAGE
Need somewhere to store your regularly used club equipment? Located in the 106 Guild precinct. Access is available on weekdays only 7am – 7pm as the courtyard roller doors lock-down. We recommend that you only store your heavily used or valuable items here.
Space allocation is assessed on a case-by case basis in order to cater to our 100+ clubs.
Want to store something? Shoot us an email on clubs@guild.curtin.edu.au or call 9266 2927 with:
- Your club name (avoid acronyms please).
- Details of what you’d like to store, rough dimensions and a picture (if emailing) for reference.
- Identify any highly valuable items as we may allocate you a locker instead of shelf space.
Once a space has been allocated , we’ll provide swipe card access to your nominated committee members student cards and Terms and Conditions.
MORE INFORMATION
If you can't find what you're after, please email the Clubs Officer via clubs@guild.curtin.edu.au.