RUNNING CLUB EVENTS
EVENT APPLICATIONS AND VENUE BOOKINGS
All club events and activities require Guild approval. This includes events & activities on AND off-campus.
Clubs are able to have events provided that the requirements in the Guild Club Events Policy are met. Clubs must:
- apply for and meet approval requirements (all events must be approved),
- not conduct prohibited events,
- meet legal requirements (e.g. liquor and food licences),
- act to ensure the health, safety and wellbeing of all students.
APPLICATION AND APPROVAL PROCESS
To gain Guild approval, clubs must notify the Guild:
- Before planning your event, check which category your event falls under & how much lead-in time is required to notify the Guild.
- Prepare your event plan / brief for your event application. Here’s some event planning resources.
- Lodge your event with the Guild & book a venue.
- Continue finalising your event plans.
- Do not go ahead with the event without approval. Please always follow-up with the Guild club support team if an approval has not been received.
- Follow all safety management procedures & if an incident occurs, always report it.
Changes coming (2024). Clubs can expect to gain access to Curtin room booking system to select their own venues.
EVENT SUPPORT AND TEMPLATES
The professional Club Support staff have extensive event management experience. Between us, we share over 25 years of experience from major festivals & night markets to smaller special interest events.
Check out the event planning resources which includes the 2024 Event Management Workshop presentation and a growing library of templates. The presentation covers event objectives, target markets, resources, budgets, venues, entertainment, stakeholder engagement, committee task delegations, risk management and how to plan an event.
For more event assistance, please contact the Club Support Team any time. Should we require a meeting for high impact events, we can assist and provide guidance.
CLUB FUNCTION PACKS AND BBQS
In 2024, new packs have been designed to suit all clubs. We've got various sized barbeque packs, a new catering menu, specialised options for professional or social events & various event activation packages to be held in the Tav or takeaway. More information on club perks can be found here.
GRANTS
Guild-affiliated clubs may apply for funding to help improve the club experience for their members and the broader Curtin student community. More information on club perks can be found here.
EVENT EQUIPMENT HIRE
Clubs are able to loan Guild-owned equipment free of charge for use on campus!
PROMOTING YOUR EVENT
We've put together some information to help you promote your event and engage with students.
There's also details on more promotional opportunities, ideas and support for your online initiatives.