Academic Misconduct

ACADEMIC MISCONDUCT

Breaches of Academic Integrity can lead to allegations of Academic Misconduct. This guide covers the basics.

What is Academic Misconduct?

Academic misconduct refers to conduct by a student that is dishonest or unfair in connection Here are some examples of appropriate and inappropriate use of Gen-AI software within assessment based on a guide in Curtin’s Academic Integrity Guide for Students, 2023:ith any work submitted for assessment. Some examples of academic misconduct include (but are not limited to):

Plagiarism
- copying another person’s work and submitting it as your own.
Self-plagiarism
- re-submitting work you have submitted in the past without permission.
Unauthorised material
- bringing in unauthorised material or devices into the examination venue.
Contract cheating
- contracting another person to do the work for you, purchasing work from another source and/ or allowing or contracting another person to edit and substantially change your work.
Collusion
- Where students act together in relation to the preparation or presentation of any assessed item of work in a manner that is dishonest or unfair.
Using Generative-AI software
- using software such as ChatGPT, Bard, DALL-E 2, Quillbot, Google Translate, and GrammarlyGO when the Unit Outline specifies that it is not allowed, or not declaring and documenting it correctly when it is allowed.

Quick Assist Video: What is Plagiarism?

Quick Assist Video: What is Collusion?

What happens when I receive an allegation of Academic Misconduct?

Quick Assist Video: You've Been Accused of Academic Misconduct

1. Assessment is flagged and marking is paused

When an assessment is flagged for investigation, Curtin requires that the marking for the work is paused. This is why you may notice that you had not receive your grade.

2. Student notified via Dixon

Students suspected of academic misconduct are sent an email from Curtin's Student Conduct department, via their Dixon platform, informing the student of the allegation.

It may take several weeks to receive this allegation. You are not able to submit any appeals until you have received the allegation.

3. Student sends a response

Students are given an opportunity to respond to the allegation and provide evidence where possible. Your allegation letter will indicate the due date for your response.

If you accept the allegation, you do not have to submit a response.

If you intend to respond, it's very important that you write a proper letter that is supported by relevant evidence. Sending one line with “I did not use AI. The work is my own” is not sufficient.

Refer to “What should I put in my response” for guidance on drafting a response and types of evidence you could consider submitting.

4. University considers the submitted response

5. Determination is made and an email sent to student stating the outcome.

You will be informed if Academic Misconduct has occurred and if it has, you will be informed of the penalty.

There will be a wait time of 2 - 3 weeks before you receive a response (longer if it is between semesters).

6. Student has a chance to appeal

Students can appeal the determination of academic misconduct or the penalty or both.

You may only appeal based on a “Question of Law”. In other words, has the process been followed correctly? For guidance about questions of law, head to our Question of Law section.

If you have no grounds to appeal, you can inform Student Conduct that you waive your right of appeal and the case may be finalised in a shorter period of time. Once the case is finalised, Student Conduct will inform the marker of the outcome of the allegation and marking of your assessment can be resumed.

Appeals must be submitted within 14 days of notification of the outcome.

7. University makes a determination

If you appealed the determination and/ or the penalty on the basis of question of law, an email will be sent to you with the outcome. If your appeal is successful, the penalty may be modified or the Academic Misconduct removed completely.

If it’s determined that you have not demonstrated grounds on points of law, the original determination and penalty will be upheld.

This determination is final.

There will be a wait time of 2 - 3 weeks before you receive a response (longer if it is between semesters).

8. Marking is resumed

Once a determination has been made, Student Conduct will inform the Unit Coordinator of the determination and if any penalty has been imposed. Marking of the assessment is resumed. It may be 2-3 weeks before your grade is released.

I was informed by my Unit Coordinator that my assessment has been flagged for Academic Misconduct. How do I appeal?

Students suspected of academic misconduct are sent an email from Curtin's Student Conduct department, via their Dixon platform, informing the student of the allegation.

It may take several weeks to receive this allegation. You are not able to submit any appeals until you have received the allegation.

If the delay is preventing you from enrolling in to units or making placement arrangements, email Curtin’s Student Conduct team at SCO@curtin.edu.au with evidence of enrolment due dates.

What should I write in my response?

Most academic misconduct cases surround an allegation that some or all of the work you submitted was not your own. Your draft should contain:

If you agree with the allegation, admit it. Honesty is the best policy. Explain your circumstances and why you did it.
If you disagree with the allegation, read through all the evidence provided to you and address the highlighted sections in the Turnitin report and comments/concerns from the marker.
Your response will need to highlight exactly where you obtained your answers:
- Provide evidence of drafts or notes. These can be handwritten notes
- Attach screen shots of your browser history to demonstrate your research
- Attach screen shots of any communication with group members on how the work was allocated
- If there was an agreement on academic integrity between group members, attach this
- If you reached out to Curtin staff for help or clarifications, attach these emails
If you have been struggling with Academic integrity in the past and have made attempts to address this, list out what you have done.
In most cases, if you have received an allegation, this means that the university already has evidence to support their allegation. If it has been alleged that you used Generative-AI software, carefully read the allegation. It may not be alleging that you used AI to create your entire assignment. Even using a paraphrasing or translation tool on parts of your own writing is not acceptable.
Your response will need to detail how and where you got the answers in your assessment – explain your working process in detail. There are key clues that markers look out for that indicate AI has been used. These can include:
- formatting inconsistencies within your assignment
- poor or inadequate referencing
- references that don’t exist
- noticeable differences in language between previously submitted assignments or within your assignment
- File editing times
- Prompts from Generative-AI that you’ve left in [often in square brackets]

If the allegations mention any of the above then your response will need to detail how and where you found the information/answers in your assessment. Explain your working process in detail. In all the circumstances above, break your response into sections and explain each area of concern.

IMPORTANT: You may have been advised by other people to deny the allegation. Remember that Curtin sent you the evidence that they have. If you want to deny the allegation, do a thorough check of Curtin’s evidence and provide evidence to refute it.

Can Student Assist help me with my response?

Yes. Forward the email you received about the misconduct allegation and your draft response to Student Assist for review to student.assist@guild.curtin.edu.au.

We will need to view the Allegation/Determination Letter as well as all the other documents attached to the allegation that you were sent from Student Conduct/ Dixon.

If you have already submitted a response and did not save the documents, you will need to email Student Conduct at SCO@curtin.edu.au and request the documents.

Will I be expelled from the University?

While it is possible to be expelled from the University for Academic Misconduct, it is rare.

Can I withdraw from the unit to make the allegation go away?

No. As stated in the University’s Admissions and Enrolment Manual, “Students will not be permitted to avoid penalties for misconduct by withdrawing from units.”

I thought I was allowed to use Generative-AI or Grammarly in my unit. What have I done wrong?

AI is still very new technology and universities worldwide are still working on the best ways to engage with it as a learning tool. While the use of AI is not forbidden at Curtin, there are limits to how far you can use it. If in doubt, check with your unit coordinator before using it.

Curtin provides access to a premium version of Grammarly through the Library. This version of Grammarly has all the Generative-AI features turned off – extensive testing by Curtin suggests that use of this version of Grammarly will not be flagged by Turnitin as it only suggests spelling and grammar corrections.

It is important to be able to demonstrate that you are the author, or creator, of your own work. Asking an AI to paraphrase or rephrase your writing means it is no longer your writing. The allegation may not be suggesting that you used AI to write your entire assignment. Even using a paraphrasing or translation tool on parts of your own writing is not acceptable.

What is the difference between a tool correcting my grammar vs paraphrasing my writing?
You might write, “The cat sat on, the mat.” This is bad grammar – the comma is unnecessary. A grammar checker will likely suggest the comma’s removal – but the sentence is otherwise fine and untouched. A paraphrasing tool might remove the comma, but also rephrase the sentence to “On the mat the cat sat”. This more active editing is not allowed. Simply put – if you put the words in one order, and an AI puts them in a different order, you are committing academic misconduct.

While working on your assessment save drafts. Keep notes. If you receive an allegation of Academic Misconduct that alleges you have submitted an assignment with content generated by AI, these will be important pieces of evidence of your academic integrity.

The University has an Academic Integrity Guide for Students which contains a very useful breakdown of what is and isn’t acceptable use of AI. We recommend regular reviews of this guide to ensure you are up to date with the standards expected by Curtin. You can find the guide and other resources on academic integrity here.

Here are some examples of appropriate and inappropriate use of Gen-AI software within assessment based on a guide in Curtin’s Academic Integrity Guide for Students, 2023:

Examples	Appropriate Use	Explanation
Using Gen-AI (such as ChatGPT) to summarise a research article so you can study and better understand the concepts.	Yes	Gen-AI tools can help with study by summarising and condensing text.
Using Gen-AI to write any part of an essay (sentences, paragraphs, structure, outlines, tables etc.) for submission without approval or disclosing that Gen-AI was used.	No	Undisclosed output generated from AI tools should never be submitted for assessment.
Using Grammarly to check for spelling, grammar, and punctuation errors without automatically changing the text.	Yes	Grammarly can be used to ensure grammatical correctness for text that you have written.
Using Gen-AI tools (such as GrammarlyGo or Quillbot) to paraphrase or rewrite any part of your assessment.	No	If you are asking a software program to ideate, compose, rewrite, or personalise your text, this is inappropriate use.
Using a Gen-AI tool to create an image that you submit for assessment without disclosing that the image was created by AI?	No	When submitting any assessment, the final product must be your own work, not just output copied from Gen-AI software.
Using a Gen-AI tool to create an image that you critique as part of your art history unit. You clearly disclose that the image was created by AI.	Yes	Be transparent and honest about your use of Gen-AI tools within your assessments.
Using a Gen-AI (such as GitHub Copilot) to check your code as instructed by your unit coordinator in your assessment specifications.	Yes	Follow the unit instructions on using GenAI and be sure to: 1. Document its use. 2. Verify the accuracy of all output you use. 3. Apply appropriate acknowledgement and attribution rules.
Using Gen-AI to check the formatting for your references.	Yes	Gen-AI tools can help ensure your references are formatted correctly for your selected style.
Using Gen-AI to answer or check your online test questions you are unsure about.	No	This would be considered cheating to give yourself an unfair advantage over other students sitting the online test.
Using a Gen-AI tool to provide feedback on your assessment task before you submit.	Yes	Gen-AI tools can provide useful feedback on your grammar and writing style, like an editor. However, it becomes academic misconduct if you are allowing software or another person to rewrite your assessment to fix the errors.
Using a Gen-AI tool to generate practice problems to help you understand a tough maths concept.	Yes	Gen-AI tools can help explain difficult concepts and provide stepwise explanations for your learning. This becomes problematic if you are submitting assessment solutions that have been generated by AI.
Using Gen-AI to help find a mistake in your solution to a maths problem.	No	This would be appropriate if you are using the solution for your learning. This would be inappropriate if you were submitting the solution for assessment.
Using any form of software to translate an assessment written in your native language to English.	No	When submitting any assessment, the final product must be your own writing, not just output copied from translation software.
Using Gen-AI to write any part of a report (e.g. executive summary or conclusion) without approval or disclosure.	No	It is inappropriate to use Gen-AI tools to write any part of your assessment without first gaining permission and using proper acknowledgement conventions.
Using Gen-AI to generate a reference list for your assessment and using them without verifying and reading the source.	No	It is essential that you conduct your own research by reading and verifying all sources included in your assessment.
Using translation software to better understand an article you are using for your research.	Yes	Translation tools can generate text in your native language to aid in your learning.
Putting any unit content (e.g. slides, unit outline, speech to text) into Gen-AI to create summaries.	No	This breaches Curtin copyright requirements. You are only allowed to upload content to Gen-AI software if you own the intellectual property.

An academic just asked me if I used AI? How should I respond?

Under university policy, academics may conduct “confirmation checks” with you about your work. This means that if an academic has a concern about the authenticity of your work, they may reach out to ask some questions such as how you created it, or to confirm your knowledge of the subject.

If the academic is asking you questions about your work processes or content, they may suspect your work is not your own. Turnitin has an AI checker, and if this returns a high percentage, the academic may be looking for another piece of evidence to confirm the Turnitin report.

Honesty is the best policy. For example, if you are asked whether you used AI, and you did, consider answering honestly and explaining your reasoning. It is important to understand that you may be reported for academic misconduct, and an investigation may follow.

If you are denying the allegation, you will need to provide evidence supporting your response. Things that academics and Inquiry Officers look for as clues in AI investigations can include:

formatting inconsistencies within your assignment
poor or inadequate referencing
references that don’t exist
noticeable differences in language between previously submitted assignments or within your assignment
File editing times
Prompts from Generative-AI that you’ve left in [often in square brackets]

If you notice anything like this within your assessment, you may wish to provide evidence explaining why it is there. Useful pieces of counter-evidence could include:

your internet history showing you accessed articles you have cited
document properties showing how long you spent editing the assignment
acknowledging referencing errors and committing to improving referencing in the future (this is still an admission of academic misconduct – it’s technically plagiarism – but at least it is a demonstration you engaged with the material, which may be looked upon more kindly by the Inquiry Officer).

The Academic Misconduct was not intentional. How can I get Curtin to believe me?

“Intent” is a very small part of the considerations taken into account by the Inquiry Officer and the Student Discipline Panel. As a student, it is your responsibility to ensure that you maintain academic integrity in your work. The determination reached by the Student Discipline Panel is not about whether you intended to commit misconduct; it is about whether academic misconduct occurred, and what penalty to apply if it did.

If you were feeling sick and made the choice to plagiarise part of your assessment to save time, the fact that you were sick is not considered by the Inquiry Officer – i.e. you still made the choice to plagiarise, and plagiarism is misconduct. A decision to commit academic misconduct is always within your control.

Owning your mistakes and being honest may see the Student Discipline Panel impose a lesser penalty – but the misconduct still occurred whether you intended it or not so be prepared for a penalty.

Will everyone know I have received an allegation?

No. The only people who know are the marker who submitted your work, the Student Conduct Office, you, and anyone you tell.

It does not show on your academic transcript unless you have received an ANN (“annulment”) – a fail for the unit as a penalty. If you have received an ANN grade, there will be a description on your academic transcript that explains that the ANN grade is in relation to Academic Misconduct.

You can request the “ANN” be converted to a “Fail” after 12 months.

Students in award courses that result in formal qualifications, such as the Bachelor of Laws, should be mindful that any academic misconduct may have to be declared during character assessments for future employment.

What penalties can be applied for Academic Misconduct?

Most Academic Misconduct cases receive a penalty of:

A warning and educative action.
A reduction in marks up to a Nil grade for that assessment.
An ANN (“annulment”) – a fail for the unit due to academic misconduct. This is reserved for the more serious cases of misconduct.

Penalties are determined by taking into consideration the extent and nature of the wrongdoing, the experience of the student and the intent to be dishonest.

For more information on penalties and procedures, you can visit Curtin’s Academic Integrity page or look at the university’s Academic Misconduct Rules.

I’ve received a determination I don’t agree with. What now?

You can appeal the outcome if you can identify a valid “Question of Law” about the process of the investigation. Please see our Question of Law section below for more detail and examples.

What is appealing the determination/ penalty on the basis of “Question of Law”?

The misconduct appeal must identify a “Question of Law”. You need to meet this threshold for your appeal to be reviewed. Any appeal that does not meet this threshold could be rejected.

According to Curtin’s Student Conduct Guide (Academic Misconduct Rules 4.3(4)), examples of points of law include:

Procedural Fairness (e.g. a piece of evidence was not considered, you were not given a right to respond to the allegations, the Authorised Officer did not act in accordance with the Rules);
When making a decision in a matter, irrelevant considerations were taken into account;
Failure to take into account [relevant] considerations in making a decision; or
No evidence or material to support the decision.

In summary, an appeal will not be granted purely on the basis that you are not happy with the decision or if you have personal circumstances that impacted on you. Your appeal has to be based on if you have evidence that the University did not follow its own misconduct rules.

What are relevant and irrelevant considerations?

The definition of relevant and irrelevant considerations comes from Australian civil law.

In the case of the High Court of Australia in Minister for Aboriginal Affairs v Peko Wallsend (1968) 162 CLR 24, “The ground of failure to take into account a relevant consideration can only be made out if a decision-maker fails to take into account a consideration which he is bound to take into account in making that decision.”

This means that the law says there are a limited number of factors that the Student Discipline Panel can take into consideration when making a decision on what is relevant considerations.

For Academic Misconduct cases, the only relevant considerations that the Student Discipline Panel are bound to consider are covered by clauses 2.6 (3) and 2.7 (4) of the Academic Misconduct Rules:

2.6 (3) In respect of the Respondent Student's opportunity to respond –

(a) the Respondent Student must be given an opportunity to respond to the Allegation in writing;

(b) when permitted by the Inquiry Officer, the Respondent Student may be given an opportunity to respond orally;

(c) the Inquiry Officer must specify a date (and may extend the date) for the Respondent Student's response that is at least 7 days after the Respondent Student has been given the information referred to in subrule (2)(a);

(d) if the Respondent Student does not take up the opportunity to respond the Inquiry Officer, in the absence of that response, may make a recommendation as to whether Academic Misconduct has occurred;

(e) a written response from the Respondent Student may comprise or include written statements from themselves, or any other person; and

(f) the Inquiry Officer must give due consideration to any response by the Respondent Student made under this subrule (3).

2.7 (4) The factors to be taken into account in assessing the seriousness of Academic Misconduct in a particular case include –

(a) the extent to which the behaviour was planned or deliberate;

(b) the degree of advantage gained or potentially gained;

(c) the potential disadvantage to other Students;

(d) the potential negative impact on the University; and

(e) the importance of taking clear and decisive action in relation to the matter.

For General Misconduct cases, the only relevant considerations that the Student Discipline Panel are bound to consider are covered by clauses 2.4 (3) and 2.5 (4) of the Academic Misconduct Rules:

2.4 (3) In respect of the Respondent Student's opportunity to respond –

(a) the Respondent Student must be given an opportunity to respond to the Allegation in writing;

(b) when permitted by the Inquiry Officer, the Respondent Student may be given an opportunity to respond orally;

(d) if the Respondent Student does not take up the opportunity to respond, the Inquiry Officer, in the absence of that response, may make a recommendation as to whether General Misconduct has occurred; and

(e) a written response from the Respondent Student may comprise or include written statements from himself or herself, or any other person.

2.5 (4) The factors to be taken into account in assessing the seriousness of General Misconduct in a particular case include –

(a) the extent to which the behaviour was planned or deliberate;

(b) the degree of advantage gained or potentially gained;

(c) the potential disadvantage to other Students;

(d) the potential negative impact on the University; and

(e) the importance of taking clear and decisive action in relation to the matter.

Any other considerations during the appeal process are irrelevant. This includes things such as personal circumstances which may have been impacting you at the time of your misconduct. You have the opportunity to mention these circumstances in your first response to the allegation. For example, if you were unwell and made the choice to plagiarise part of your assessment to save time, the fact that you were unwell is not a relevant consideration – i.e. you still made the choice to plagiarise, and plagiarism is misconduct. A decision to commit academic misconduct is always within your control.

Identifying Points of Law

We encourage you to scrutinise all the documents including the reports that were sent to you. Check that clause 4.3(4) of the Academic Misconduct Rules have been followed. Things to look for include:

There was a failure to comply with the principles of procedural fairness,
An irrelevant consideration was taken into account in making the decision,
There was a failure to take into account a relevant consideration in making the decision, or
There was no evidence or other material to justify the making of the decision

If any one of these have not been followed, state very clearly which clause has been breached and provide evidence to support your argument.

Outcomes of an appeal

Identifying a question of law may lead to the determination and/or penalty of misconduct being reconsidered. It may not remove the allegation.

For example, the error in process which you identified may be so insignificant that it may not materially affect the determination and/ or the penalty applied. In this case, the investigate will re-open and you get another opportunity to respond. The original determination may be upheld at the conclusion of the re-investigation.

I have received a penalty of reduction in marks. How is this calculated?

EXAMPLES

Below are two case studies for mark reduction penalties:

Case Study 1 – REDUCED MARK

Kelly is undertaking an assessment that has a total value of 20 marks.

The academic stops marking half way through when they believe they have identified plagiarism. The inquiry is undertaken and the SDP has determined a penalty of 25% mark reduction.

The academic finalises marking (including those marks that may have been identified in the rubric for poor paraphrasing) and Kelly receives a final grade of 12.5/20 BEFORE the SDP penalty is awarded.

25% of 20 (total mark for the assessment) = 5 marks.

12.5 - 5 = 7.5/20 final mark for that assessment.

Case Study 2 – MAXIMUM GRADE

Tom is undertaking an assessment that has a total value of 40 marks.

The marker stops marking half way through when they believe they have identified plagiarism. The inquiry is undertaken and the SDP has determined a penalty of re-submit with a maximum grade of 80%.

Following the SDP instructions, Tom re-submits the same assignment with the academic integrity issues corrected. The marker then marks the improved assignment, and Tom receives a final grade of 24/40 (equivalent to 60%), on face value.

The marker then needs to apply the SDP penalty, which is re-submit with a max grade of 80%.

80% of 24 = 19.2. The final mark for the assignment is 19.2.

What are educative actions?

Educative actions are often part of the penalty for a finding of misconduct. The purpose of them is to educate students on what they have done wrong to help them avoid making the same mistakes in the future. Examples of educative actions include repeating the Writing With Integrity online modules, or reading the Academic Integrity Guide for Students.

What if I fail a unit because of academic misconduct?

Failing a unit could have implications for your academic status.

Student Assist recommends meeting with your course coordinator to discuss a plan to repeat the unit you have failed.

How long does it take to get an outcome?

It is not uncommon for the investigation and determination processes to take 6-8 weeks, or more.

A misconduct proceeding can affect the University’s ability to issue a grade for a unit. If it is not finalised in time for the Board of Examiners meeting after each semester, you may see a “Grade Not Submitted (BNS)” on your academic transcript. If you have a unit affected by this, check in with your course coordinator, especially if the unit is a prerequisite for a unit or placement in your next semester.

I need the Academic Misconduct to be removed from my student record.

Clause 2.2 of the University’s Academic Misconduct Rules outlines that once the possibility of Academic Misconduct has been raised, the Student Conduct Office is duty bound to consider it. A finding of Academic Misconduct cannot be removed from your student record. Your student record is confidential.

Unless you have received an “ANN” grade (failed the unit) as a penalty, a finding of Academic Misconduct does not show on your Academic Transcript. So, the only people who know are the marker who submitted your work, the Student Conduct Office, you, and anyone you tell.

You can request the “ANN” be converted to a “Fail” after 12 months – see “How do I remove an ANN from my transcript?” below for how.

Students in award courses that result in formal qualifications, such as the Bachelor of Laws, should be mindful that any academic misconduct may have to be declared during character assessments for future employment.

How do I remove an ANN from my academic transcript?

If you have received an “ANN” grade for a unit as a penalty due to Academic Misconduct, it will show on your academic transcript. After 12 months, you can apply to the Academic Registrar’s Office to have the ANN removed.

This must be in writing and provide an explanation of the circumstances of the original offence and justification for converting the ANN grade. The details of some of the considerations taken into account by the Academic Registrar’s Office are outlined in clauses 2.14-2.17 of “University Grading System” in the University’s Assessment and Student Progression Manual.

I’ve received an allegation of General Misconduct. What can I do?

Allegations of General Misconduct are usually given to students where there are concerns about their behaviour. If you have been sent an allegation of General Misconduct, please get in touch with Student Assist as soon as possible.

I’ve been issued with a Student Charter Breach. What can I do?

The University may issue a Student Charter Breach as a warning to a student who is at risk of receiving a General Misconduct allegation if they continue with their behaviour. At this time, there is no formal appeal process for a Student Charter Breach. However, if you have received a Student Charter Breach and you believe it to be an inaccurate representation of your behaviour, please get in touch with Student Assist as soon as possible.

In most cases, if you have received an allegation, this means that the university already has evidence to support their allegation. If it has been alleged that you used Generative-AI software, carefully read the allegation. It may not be alleging that you used AI to create your entire assignment. Even using a paraphrasing or translation tool on parts of your own writing is not acceptable.

Your response will need to detail how and where you got the answers in your assessment – explain your working process in detail. There are key clues that markers look out for that indicate AI has been used. These can include:

formatting inconsistencies within your assignment
poor or inadequate referencing
references that don’t exist
noticeable differences in language between previously submitted assignments or within your assignment
File editing times
Prompts from Generative-AI that you’ve left in [often in square brackets]

CONTACT STUDENT ASSIST

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