With the exception of clubs operating under their own custom Guild-approved constitutions, all clubs are required to adhere to the above default club constitution in all club governance.
All clubs are required to conduct an Annual General Meeting each year (in September, October or November), to elect committee positions for the following year, and report to members on the club's activities throughout the year. From 2017 onward, AGM minutes are also a formal registration requirement. For a quick guide to how it all works, download these handy guidelines.
All clubs must keep an up-to-date financial statement each the year. You’ll also need to provide a copy to show your members at your AGM & to the Guild when the time comes to re-register. For a better understanding of what needs to be included in your financial statement, download our template.
The Semester One intake period is NOW CLOSED. Please try again during the semester two intake period, which runs from the 25 June to 24 August 2018.
To have your club affiliated with the Guild, simply fill out this online form, ensuring all requirements outlined within are met. If your application is successful, you'll score a bunch of great entitlements, including funding, promotion, venue hire, equipment hire, and much more. Contact the Clubs Officer via email@example.com for more info!
This document is a mandatory requirement for ALL club events - whether on or off campus. Your EMP must be submitted at least three weeks prior to your proposed event. For large, complex, or high-impact events, please provide a minimum of six weeks' notice. The EMP plays a crucial role in ensuring that Guild, University, and local government standards are met, and also aims to identify instances in which additional permits and paperwork are required. Though potentially daunting at first, this form is designed to walk you through all the considerations that must be taken into account when running an event, providing realistic insight into the work involved. An EMP helps to ensure that no important details are missed along the way, and also allows the CO to step in and offer additional advice and support as necessary.
Venue Bookings (Bentley Campus) - all Guild-registered clubs are able to book venues on campus for free (with some exceptions), so next time you need somewhere quiet to run a club meeting, a lecture theatre for a guest presentation, or an outdoor space for a larger event, simply complete the above EMP - which includes the required venue hire form - and return it via email to the Clubs Officer, at firstname.lastname@example.org. If you require a last minute booking, you may wish to consider booking Club HQ instead - this can be booked without an EMP via the Guild Resource Booking Form.
Do you need a venue in which to run your next meeting or pop-up event? Club HQ is exclusive to clubs and available to book with minimal paperwork and at short notice (subject to availability)! Want to run a BBQ to raise funds for your club, or simply build awareness that you actually exist? Or maybe you just need a trestle table to sell tickets or push membership sign-ups on the Guild prom?
For all this and more, check out our Guild Resource Booking form (linked in the header above). Available resources include:
The Curtin Student Guild is committed to ensuring safe, consensual and enjoyable campus club culture. Please read this fact sheet for further info on how you can play your part.
Clubs are required to include a copy of the Guild logo on any promotional material they produce (e.g. posters, banners, etc.). There are specific rules attached to how this logo is used (particularly on posters), so please be sure to use the guidelines and files below.
A number of events and activities held at Curtin require a Health and Safety risk assessment to be developed. The standard EMP form (above) will determine whether or not this applies for your particular event, based on your answers to certain questions. If a risk assessment is required, you'll be prompted to attach it within your EMP. We recommend starting with Curtin's generic risk assessment, and amending to suit the specific details of your event. (Please note: there is no need to develop a risk assessment unless requested to do so within the EMP!)
All Guild-registered clubs and societies are eligible for one free Club BBQ per year (100 serves), which includes, at no charge:
Club BBQs are a great opportunity to raise awareness of your club in general, recruit members, promote upcoming events, or even raise funds (many clubs charge a gold coin donation). BBQs must be booked at least two weeks' prior to your proposed BBQ date. using the Guild Resource Booking Form. Book early, as dates fill fast!
You've probably receive a bunch of $5 Club Vouchers (from the Guild Diary) from students looking to score a discount when joining your club. So, what's the deal, and how do you get paid? Pretty simple, actually:
We'll reimburse you $5 for each voucher you return to us, straight into your club bank account. No forms, no paperwork, and most reimbursements take no longer than three weeks to arrive in your account. *Please note that we will use the bank account you provided on this year's registration, so make sure you update us if anything has changed. No repayments will be made if you've given us the wrong bank details.
All Guild-registered clubs and societies are eligible for up to two (2) Club Function Packs per year, valued at $300 each. We have created a range of awesome catering and event packages specifically tailored to clubs, provided via The Tav and/or Kirribilli Catering. From movie nights, to sundowners, to quiz nights, there is something to suit every club. Apply HERE.
Did you know that all registered clubs are able to apply for up to $1500 in moolah each year?!? This is probably one of the biggest and best perks of being a Guild registered club - we give you money to do cool stuff for your members! Conditions apply - check out the application form for more details.
All Guild-registered clubs and societies are able to submit digital PDF copies of posters for upcoming events or campaigns directly to the Clubs Officer, who will then print and distribute these posters throughout the Guild Precinct in the Guild's weekly poster run. Please note that all posters must be A3 in size and portrait orientation. Colour is strongly recommended, and the Guild's branding and poster guidelines must be followed, as per the following: