The full registration requirements for new clubs can be viewed in the Guild Clubs Charter. Clubs who successfully register with the Guild are able to access a bunch of great entitlements; including grants, free on-campus venue hire, BBQ use, sponsorship, promotional support, poster access, a stall at major Guild events (such as O-Day), and much more!
For the full list of perks, check out our Run Your Club page, and please feel free to reach out to the Clubs Officer via firstname.lastname@example.org with any further questions you may have.
If you are not a new club, but a 2018-registered club seeking to renew for 2019, please complete THIS FORM instead.
Club registrations are only accepted within designated “registration periods” each semester, as follows:
Semester One 2019 Club Intake Period: 26 November 2018 – 22 March 2019
Semester Two 2019 Club Intake Period: 24 June 2019 - 23 August 2019
If you have missed the cut-off for the most recent registration period, you will need to reapply in the following registration period.
For a new club or society to be considered, it must:
An outline of the full registration requirements for new clubs can be viewed in the Guild Clubs Charter. Governance requirements are further specified within the Default Clubs and Societies Constitution, with all clubs required to either operate under this default constitution, or submit a custom version for consideration (the default version is highly recommended).
All club approvals and rejections are ultimately subject to the discretion of the Guild Executive Council. Club applications are reviewed by the Guild Executive Council at their regular scheduled meetings, and prospective clubs are contacted by the Clubs Officer with the result of their application via email.
STEP 1: Lodge your New Club Expression of Interest (EOI) form. The EOI form collects initial information about your proposed club which will be used to assess your application.
STEP 2: The Clubs Officer and Guild Executive Committee will review your club's expression of interest, and you'll be advised of the outcome via email. If accepted, your club will be placed on "pre-approval" status. Congrats - you're now halfway there!
STEP 3: Pre-approved clubs will then need complete a Stage 2 Club Registration Form, in which you must provide additional administrative details (i.e. provide club bank account details, club email address, undertake food safety training, create social media accounts, etc.). You will have up to 28 days in which to complete the Stage Two registration requirements for your pre-approved club.
STEP 4: Once the Stage Two Registration Form has been completely properly and returned, your club will obtain full approval. This will be communicated via email. Your club will be added to the official club listing on the Guild website, and you will now have access to all club entitlements, resources, and support. Welcome aboard!