Your voice on campus!


Welcome to your one-stop shop for all the "behind-the-scenes" paperwork you'll need for both starting and maintaining your club! From grant applications, to room bookings on campus, to equipment hire forms - everything you need should be here. If you can't find what you're after, please email the Clubs Officer on clubs@guild.curtin.edu.au!  



Registration &  Annual Renewal
  • 2019 Club Renewal Form (for existing clubs)
    To retain access to your club's entitlements for 2019, you must lodge your renewal form prior to December 31st. After this date, clubs who have not lodged their renewal form lose access to club privileges until their renewal form is received.

  • 2019 New Club Application Form (for first-time clubs)

Default Constitution

All clubs are required to govern themselves in accordance with the relevant Default Guild Clubs Constitution below, unless they have submitted a custom consitution to the Guild and had it approved.

Clubs Charter

The Clubs Charter outlines all major club operational requirements and processes, and explains how the Guild assesses the various types of club applications and requests. DOWNLOAD HERE.

Clubs & Societies Committee Meetings   

Next meeting: TBC 2019. C&S committee meetings are a two-way communication forum between clubs and the Guild. Agenda items can be submitted via the RSVP form, and full agenda is circulated via email in the week prior to each meeting. Past minutes and upcoming agendas can be viewed HERE

Club AGM Guidelines

Your club must hold an Annual General Meeting each year to elect committee positions for the following year and report on the club's activities. For a step-by-step guide, download the full guidelines HERE. You can also download a range of read-to-edit templates for your AGM below:

Financial Statement Template

All clubs must keep an up-to-date financial statement each the year. For a better understanding of what needs to be included in your financial statement, download the template HERE.


Event Management Plan  (includes Venue Booking Form)

This document is a mandatory requirement for ALL club events - whether on or off campus. Your EMP must be submitted at least 3 weeks prior to your proposed event, and walks you through all considerations that must be taken into account when running an event. It ensures that no important details or permits are missed along the way, and also allows the Clubs Officer to step in and offer additional advice and support as necessary.

Guild Resource Bookings

The Guild offers a range of free resources exclusively for clubs to hire. To book, simply submit THIS FORM. Available resources include:

  • Club HQ (pop up clubs space between Main Cafe and Tav Beer Garden).
  • BBQ (and ingredients)
  • Trestle tables
  • Marquees
  • Lectern

Consent & Sexual Safety: Guidelines For Clubs

The Curtin Student Guild is committed to ensuring safe, consensual and enjoyable campus club culture. Please read this fact sheet for further info on how you can play your part.

Digital Promotions For Clubs

Clubs are invited to express interest in being promoted on the Guild's digital platforms  (e.g. social media, website or digital signage around campus), by submitting a digital marketing request HERE.  We endeavour to be fair by promoting as many different clubs as possible, so each club is limited to one feature per semester - make it count!

Guild Logo (for club promotional material)

Clubs are required to include a copy of the Guild logo on any promotional material they produce (e.g. posters, banners, etc.). There are specific rules attached to how this logo is used (particularly on posters), so please be sure to use the guidelines and files below.


FREE Club BBQ Pack

All Guild-registered clubs and societies are eligible for one free Club BBQ per year (100 serves). Club BBQs are a great opportunity to raise awareness of your club in general, recruit members, promote upcoming events, or even raise funds (many clubs charge a gold coin donation). BBQs must be booked at least two weeks' prior to your proposed BBQ date using the Guild Resource Booking Form. Book early, as dates fill fast!

FREE Club Function Packs

All Guild-registered clubs and societies are eligible for up to two (2) Club Function Packs per year, valued at $300 each. We have created a range of awesome catering and event packages specifically tailored to clubs, provided via The Tav and/or Kirribilli Catering. Apply HERE.

$1500 Sponsorship Grant

Did you know that all registered clubs are able to apply for up to $1500 in funding each year?!? This is probably one of the biggest and best perks of being a Guild registered club - we give you money to do cool stuff for your members! Conditions apply - check out the application form for more details.

Club Vouchers

You've probably receive a bunch of $5 Club Vouchers (from the Guild Diary) from students looking to score a discount when joining your club. So, what's the deal, and how do you get paid? Pretty simple, actually: 

  1. Pop them in an envelope (each voucher must be clearly labelled with your club name and a student ID).
  2. Write "club vouchers" on the front of the envelope, as well as your full club name, the date, and the number of vouchers inside.
  3. Hand it in at Guild Reception.
  4. That's it!

We'll reimburse you $5 for each voucher you return to us, straight into your club bank account. No forms, no paperwork, and most reimbursements take no longer than three weeks to arrive in your account. *Please note that we will use the bank account you provided on this year's registration, so make sure you update us if anything has changed. No repayments will be made if you've given us the wrong bank details.


FREE Club Poster Printing

All Guild-registered clubs and societies are able to submit digital PDF copies of posters for upcoming events or campaigns directly to the Clubs Officer, who will then print and distribute these posters throughout the Guild Precinct in the Guild's weekly poster run. Please note that all posters must be A3 in size and portrait orientation. Colour is strongly recommended, and the Guild's branding and poster guidelines must be followed, as per the following:



Guild O-Day Stall Tips

To understand the do's and dont's of Guild O-day, take a look at our handy stall guide that provides tips on stall decorating, membership, giveaways, your club pitch and much more.  

Tips for Treasurers

A handy guide for treasurers & club executives on how to manage and oversee club finances for reporting, budgeting and overall management.


Use this page as your one-stop-shop for all templates that could come in handy for your the management of your club.

You don't win friends with salad...

But you do win friends in clubs! Join one today.