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Club Event Management Plan 2018

This document is a mandatory requirement for all club events - whether on or off campus.

Please allow a minimum of three weeks for processing. For large, complex, or medium to high impact events, please allow a minimum of six weeks.

The EMP plays a crucial role in ensuring that Guild, University, and local government standards are met, and also aims to identify instances in which additional permits and paperwork may be required.

Though potentially daunting at first, this form is designed to walk you through all the considerations that must be taken into account when running an event, providing realistic insight into the work involved. An EMP helps to ensure that no important details are missed along the way, and also allows the CO to step in and offer additional advice and support as necessary.

Please use full name - no acronyms.

Please include time required to set up and pack down, as well the duration of the event itself.

Please also specify how the proposed event relates to your club's overall objectives or specific area of interest.

The primary contact must be an office bearer of the club. If the main organiser of this event is not an office bearer, the Clubs Officer must be notified in writing prior to submission of this EMP to advise us that the person lodging the EMP is authorised by the club executive to do so.

The primary contact must be an office bearer of the club. If the main organiser of this event is not an office bearer, the Clubs Officer must be notified in writing prior to submission of this EMP to advise us that the person lodging the EMP is authorised by the club executive to do so.

Please provide a number that you can be reached on during the event/function itself, if necessary.

Who is your event primarily targeted at?

Sample expenditure items: Catering, venue hire fees, advertising, ticket printing, AV equipment, entertainment, security, etc.
Sample income items: External sponsorship or grants, Guild sponsorship or grants, other fundraising, ticket sales (provide figures for multiple ticket sale scenarios - i.e. 100% tickets sold, 75% tickets sold, 50% tickets sold, 25% tickets sold), bar sales (if your club is running the bar), etc.

Have you received an error message about "special characters" when trying to submit this form?

Unfortunately, our website does not allow documents or images to be uploaded that have "special characters" in the file name. Special characters include any symbols and/or punctuation - e.g. brackets, colons, dashes, slashes, etc.

To fix this error and allow your application to proceed, please rename / re-save any files you are trying to upload, ensuring you have removed any "special characters" from the file name (i.e. anything that is not a letter or a number). 

We apologise for any inconvenience caused.