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Club Event Application

IMPORTANT: Unfortunately club event applications are unable to be accepted or processed at this time.

In response to COVID-19, all Guild affiliated clubs and societies are to postpone all events, face-to-face meetings and gatherings of any size until further notice. Please refer to THIS NOTICE for more information.

We have opted to keep these forms live / viewable on our website for now, so that clubs can familiarise themselves with these forms for future events. Clubs will be advised via email and on this page once event applications re-open. 

In the meantime - online & digital initiatives are greatly encouraged! Let's get creative and work together to build a vibrant digital community to support, encourage, and entertain! Feel free to share your ideas with us via clubs@guild.curtin.edu.au - we would love to collaborate and cross-promote where possible.

An event application form is mandatory for ALL events and activities your club intends to run, both on and off campus. It is also the only way to book venues on campus for FREE (one of the most popular perks of being a Guild-affiliated club)! 

Simply check the table below to figure out which category your event falls under, then click the link at the bottom to lodge your application. If you're not sure which category to choose, or if you have any other questions, please don't hesitate to contact the Clubs Officer - call 9266 2927 or email clubs@guild.curtin.edu.au


          CATEGORY 1



Applies if:
a) Your event is off-campus & no Cat-3 elements apply (ignore below criteria);
- OR - b) Your event is on-campus & meets ALL of the below criteria:
Applies if: 
 Your event is
on-campus meets ANY of the below criteria but no Cat-3 criteria:
Applies if:
Your event is 
on-campus or off-campus 
& meets ANY of the below criteria:
   Less than 100 attendees    100 - 500 attendees    500+ attendees   
   No alcohol OR 
Alcohol only consumed in licensed premises   
Alcohol provided by licensed caterer (Kirribilli)    Alcohol outside of licensed premises & 
not provided by licensed caterer (includes occasional liquor license, BYO)    
   No food OR one of following applies:
Packaged snacks; Curtin caterer; Guild BBQ; food business on file w/Curtin   
   Food provided by restaurant or caterer not on file with Curtin       Food cooked & prepared on campus that does not fall within Cat-1 options    
   No activities, games or sports of a physical nature       Activities, sports and/or games of a moderate physical nature        Activities, sports or games of a potentially dangerous or intensely physical nature   
   No electrical or AV equipment
(except in-venue equipment or wireless battery-operated music devices)   
   Basic amplified music (up to 82dB) or simple AV equipment
   Extensive AV production, staging, and/or expected noise levels of 82dB or higher   
   Indoor Curtin venue or Guild Precinct stall       Outdoor location (excluding Guild Precinct)       Flights and/or travelling more than two hours from campus    
   Does not include any feature listed at Cat 2 or 3       Installation/use of infrastructure or special equipment       Overnight stays (including camps & retreats)   
   Minimal degree of risk        Event expenditure exceeds $500       Fire, fireworks, pyrotechnics, or hazardous chemicals   
   Requires only basic planning       External speakers presenting on religious or political topics        Amusement rides or similar structures on campus   

Minimum notice: 
2.5 weeks 
for venue bookings through Curtin (rooms, lecture theatres & outdoor spaces); 
2 work days
for Guild Precinct & off-campus

External contractors accessing and/or working on campus High profile visitors (public figures, federal politicians, dignitaries, etc.)

Minimum notice: 4 weeks

Minimum notice:
8 weeks 
for on-campus events
4 weeks for off-campus events


Please note that you'll need to log into your account in order to lodge an event application form. If you do not yet have a user account on the site, please go ahead and create one!

Full guidelines for club events are outlined in the Guild Clubs Charter (section 7).  We encourage you to familiarise yourself with these requirements prior to getting started on your planning!


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