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Governance for Clubs

Below are all the regulatory requirements you must meet when running a club. Think constitution, policy, and procedural guidelines. If you can't find what you're after, please email the Clubs Officer via clubs@guild.curtin.edu.au
Clubs Charter

The Clubs Charter (linked above) outlines all major club operational requirements and processes, and explains how the Guild assesses the various types of club applications and requests.

Annual Renewal Form

All club registrations expire on the 31st December each year, and clubs must lodge an annual renewal form (linked above) in order to remain affiliated with the Guild. You will need to "log in" in order to complete this form - if you do not yet have a user account on this website, please create one using the button at the bottom of the log-in page that appears. (Please note: user accounts must be created for each individual user, not under your club name.)


Most clubs are required to govern themselves in accordance with the Default Guild Clubs Constitution linked above. The only exceptions are if:

  • you have submitted a custom consitution to the Guild and had it approved, OR
  • you are an incorporated body, in which case you must follow this version instead.
Guild Statute Book and Policy Documents
Club AGM Guidelines

Your club must hold an Annual General Meeting each year to elect committee positions for the following year and report on the club's activities. FYI - New clubs less than 12 months old, do not reuqire an AGM. For a step-by-step guide, download the full guidelines linked above. You can also download a range of read-to-edit templates for your AGM below:

Clubs & Societies Committee Meetings   

Next meeting: 24th March 2020 - CANCELLED
C&S committee meetings run twice per semester. They are a two-way communication forum between clubs and the Guild. Agenda items can be submitted via the RSVP form, and full agenda is circulated via email in the week prior to each meeting. Past minutes and upcoming agendas can be viewed HERE

Consent & Sexual Safety: Guidelines For Clubs

The Curtin Student Guild is committed to ensuring safe, consensual and enjoyable campus club culture. The fact sheet linked above provides further info on how you can play your part.


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