Welcome to your one-stop shop for all the "behind-the-scenes" paperwork you'll need for both starting and maintaining your club! From grant applications, to room bookings on campus, to equipment hire forms - everything you need should be here. If you can't find what you're after, please email the Clubs Officer on email@example.com!
REGISTRATION AND GOVERNANCE
2017 Club Registration Form
Semester One intake now closed. Semester Two intake opens 26th June.
To have your club affiliated with the Guild, simply fill out this online form, ensuring all requirements outlined within are met. If your application is successful, you'll score a bunch of great entitlements, including funding, promotion, venue hire, equipment hire, and much more. Contact the Clubs Officer via firstname.lastname@example.org for more info!
Default Club Constitution
With the exception of clubs operating under their own custom Guild-approved constitutions, all clubs are required to adhere to the above default club constitution in all club governance.
Club AGM Guidelines
All clubs are required to conduct an Annual General Meeting each year (in September, October or November), to elect committee positions for the following year, and report to members on the club's activities throughout the year. From 2017 onward, AGM minutes are also a formal registration requirement. For a quick guide to how it all works, download these handy guidelines.
OPERATIONS AND EVENTS
Event Management Plan
This document is a mandatory requirement for all club events - whether on or off campus. Your EMP must be sent to the Clubs Officer (CO) at least four weeks' prior to your event, and plays a crucial role in ensuring that Guild, University, and local government standards are met. The EMP also aims to identify instances in which additional permits and paperwork are required. Though potentially daunting at first, this form is designed to walk you through all the considerations that must be taken into account when running an event, providing realistic insight into the work involved. An EMP helps to ensure that no important details are missed along the way, and also allows the CO to step in and offer additional advice and support as necessary.
Guild Logo (for club promotional material)
Clubs are required to include a copy of the Guild logo on any promotional material they produce (e.g. posters, banners, etc.). There are specific rules attached to how this logo is used (particularly on posters), so please be sure to read the Style Guide below before using.
Venue Hire Application
All Guild-registered clubs are able to book venues on campus for free (with some exceptions), so next time you need somewhere quiet to run a club meeting, a lecture theatre for a guest presentation, or an outdoor space for a larger event, simply complete this form and return it via email to the Clubs Officer, at email@example.com. Please note that a minimum of two weeks' notice is required for all venue hire requests. If you require a last minute booking, you may wish to consider booking Club HQ instead - this can be booked via the Guild Resource Booking Form, below.
Blank Health and Safety Risk Assessment Template
Any event held at Curtin involving a reasonable amount of risk requires a Health and Safety risk assessment (RA) to be developed. Your RA must address what risk mitigation measures will be implemented at the event. To assist you in creating your own risk assessment, we recommend using RA's from previous events as a guide. Sample RA's can be requested from firstname.lastname@example.org.
Club Poster Rules
Want to get your posters seen on campus? There are a few T's and C's to follow. Download our handy document for the full rundown.
Guild Resource Booking Form
Wanna run a BBQ to raise funds for your club, or simply build awareness that you actually exist? Maybe you just need a trestle table to sell tickets or push membership sign-ups along the Guild promenade? Or perhaps you'd like to run a club meeting in Club HQ (the old pharmacy space)? For all this and more, simply complete this form.
Guild BBQ Risk Assessment
All club BBQs must be run in accordance with the measures outlined within this document. Please be sure to read it thoroughly prior to running your BBQ. Safety first!
GRANTS AND ENTITLEMENTS
O Day Club Grant
Each Guild registered club attending O Day 2017 is able to apply for up to $100 in reimbursement for costs directly associated with their O Day stall, or for the cost of an approved club activation package at the event. Apply now!
$1500 Sponsorship Grant
Did you know that all registered clubs are able to apply for up to $1500 in moolah each year?!? This is probably one of the biggest and best perks of being a Guild registered club - we give you money to do cool stuff for your members!
$300 Catering Grant
Did you know registered clubs can access up to $300 worth of catering and/or function costs associated with a club event, via the Tav or Kirribili Catering? (Conditions apply.) Download this form for more info!
$750 Merchandise Grant
Keen to score some sweet merch for your club? We'll give you $750 to spend on tees, hoodies, caps, etc., branded with your club's logo, via the Guild Concept store! Download the flyer for instructions on how to access the grant!
$300 Printing Grant
Clubs are able to access up to $300 worth of printing services each year, exclusively through the Guild Copy & Design outlet! To utilise this grant, no application forms are required - simply visit the Copy & Design store in person (Blg 106, in the Tav courtyard) to get started. For more information, email email@example.com.
$300 Unique Event Grant
Are you planning to run an event completely different to anything currently being offered at Curtin? You may be eligible for up to $300 worth of additional funding to help make it happen! For more info and to apply, download this form!
$400 Start Up Grant
Are you in your first year as a club here at Curtin? Let us help you launch in style! Download this form for more info!
Movies at The Tav
Organising a club movie night at the TAV is an easy way to raise funds for your club, or just enjoy a social night out with friends. In 2016, we also now offer clubs one "Club Movie Grant" per year, which entitles you to a club movie night in the Tav for just $100 (although additional charges may apply if you are charging admission fees). For more info, and the relevant booking forms, head over to our Movies at the Tav page! Movie night bookings must be submitted at least three weeks prior to your proposed booking date.